Recruitment for Executive Assistant at an Architectural Design Firm – HRbreakoutRoom

Application Closing Date
28th January, 2022.

HRbreakoutRoom – Our client, an Architectural Design firm, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos Island, Lagos
Employment Type: Full-time

Job Brief

  • The ideal candidate will provide top-level assistance for high level executives.
  • They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf.
  • Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

  • Provide professional representation for the function.
  • Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
  • Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
  • Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
  • Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
  • Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
  • Arrange teleconferences, domestically and/or internationally.
  • Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
  • Complete accurate and detailed leadership department expense reporting and other departmental reports.
  • Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
  • Track internal and external contacts and maintain contact database.
  • Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
  • Maintain confidentiality in all aspects of team and company information.
  • Operate independently with minimal supervision.
  • Provide back-up administrative support to other departments as necessary.
  • Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

Qualifications

  • Bachelor’s Degree or equivalent experience
  • 2 – 4 years relevant work experience.
  • Proficient in Microsoft Office suite
  • Must be available to travel and flexible
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Outstanding vendor management skills.

Salary
N80,000 – N150,000 Monthly.

How to Apply
Interested and qualified candidates should send their CV to: info@hrbreakoutroom.com using the Job Title as the subject of the mail.

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